Payroll Coordinator
Warrensville Heights, OH 44128
Job Description
- Plan, organize, and oversee all activities related to weekly and bi-weekly payroll processing.
- Accurately finalize and submit weekly non-exempt and bi-weekly exempt payrolls through the ADP HR management system.
- Review payroll, timekeeping, and attendance data to ensure accurate preparation and submission.
- Investigate and resolve payroll discrepancies, calculation issues, or submission errors, ensuring timely resolutions.
- Manage WOTC submissions and Union Health & Welfare billing.
- Maintain accurate associate records, including new hires, rehires, terminations, and status changes (e.g., position, department, location, rate, union affiliation).
- Oversee payroll reporting and conduct regular audits to ensure accuracy and compliance.
- Ensure proper calculation and remittance of federal, state, and local taxes; Social Security contributions; benefit deductions; garnishments; and other payroll-related items.
- Prepare and remit retirement plan files to applicable providers.
- Respond promptly and professionally to associate inquiries regarding payroll matters, including paycheck accuracy, deductions, direct deposits, and leave accruals.
- High school diploma or equivalent required, bachelor’s degree in business, accounting, or a related field preferred.
- Minimum of 2 years’ payroll experience required; experience with ADP strongly preferred.
- Prior experience working with labor unions is desirable.
- Strong mathematical, analytical, and problem-solving skills.
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
- Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams.
- Ability to build and maintain collaborative working relationships across departments.
- Demonstrated professionalism, discretion, and sound judgment, with a strong commitment to maintaining confidentiality.
- In-depth knowledge of payroll administration, including applicable laws and regulations, particularly in Ohio and Illinois.
- Ability to provide ongoing payroll support to Chicago-based facilities remotely
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