Receptionist - 1st Shift (8:30am-5pm M-F)

Spring Hill, FL 34609

Posted: 09/07/24 Industry: Admin Job Number: AM87271430 Pay Rate: $15 / hour

Job Description

RECEPTIONIST - SPRING HILL How would you like to work with one of the largest national staffing firms in the country?  Our client is currently seeking an experienced Receptionist to join their financial environment. What We Offer
  • 8:30am-5pm Mon-Thur, 8:30am-4pm Fri
  • $15.00/HR 
  • Paid Weekly
  • Full Time
  • Health Benefits
  • Referral Program
  • Fosters Upward Mobility
 Work Description
  • Receives company, customer and vendor inquiries via telephone, mail, email or walk‑in.
  • Meets and greets clients as they enter or leave
  • Check answering machine first thing in the morning and signs for any mail received. 
  • Orders clients gift cards, flowers and product prospectuses and tracks orders on internal spreadsheet
  • Responsible for keeping a fax log, phone log, & mail log of all faxes, calls & mail received.  Ensures that all documents received and transmitted are timed and date stamped
  • Sorts mail according to the company and client’s last name.  
  • Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.
  • Manages Receptionist Front Desk Area, Lobby, Conference Rooms & Bathrooms for cleanliness & tidiness
  • Assist to ensure complete and accurate client records, makes corrections and modifications by contacting clients as needed.
  • REC is responsible for emailing messages if CSM, NBM, CRM, BDM, TAM or REPs are not available.
  • Follows up with all employees and REPS to make sure all phone calls were returned by the end of the day.
  • Responsible for receiving and adding prospects and client’s seminar.  
  • Maintains an organized office calendar and schedules meetings and appointments as needed.
  • Responsible for ordering lunch for REP’s and picking up if needed.
  • Composes, prepares and proofreads correspondence, office memos and reports.
  • Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
  • Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results. 
  • Completes travel arrangements to include accommodations, transportation and a prepared itinerary.
  • Inventories and orders office supplies and equipment as directed
  • Responsible for viewing the Policies and Procedures Manual and Employee Handbook in more detail for the procedural guidelines
 How To Apply
  • Visit our website at https://www.InovaStaffing.com/ , click the Apply button and choose the Tampa location.
  • Text Angie at 219-228-8126 or Alexandra at 352-678-4019 to schedule a time to meet.
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About Spring Hill, FL

Start your next career adventure in Spring Hill, Florida! Nestled in the heart of the Sunshine State, this vibrant region offers job seekers a perfect blend of work and play. With a thriving job market, stunning beaches just a short drive away, and a rich cultural scene including the colorful murals at Brooksville's Rising Sun Bistro and the live performances at the Spring Hill Community Theater, Spring Hill has something for everyone. Don't miss the chance to explore Weeki Wachee Springs State Park, catch a Tampa Bay Rays baseball game just a stone's throw away, or indulge in some mouthwatering Cuban cuisine at local restaurants. Discover your dream job and enjoy a fulfilling lifestyle in Spring Hill, FL!